Terms of Sales
SERVICES
The room is available from 5 p.m. on the day of arrival and must be vacated by 11 a.m. on the day of departure.
OPTIONS :
- Extra bed Possible only in our “Prestige” rooms:
child up to 12 years: + 15€ / night and over 12 years: + 20€ / night
- Baby bed: free
- Pet: + 8 € / night
- Half-board includes the room, a meal (lunch or dinner) and a breakfast (excluding drinks); the half-board menu varies daily with a choice between 2 starters, 2 dishes and 2 desserts.
- Evening stopover: from € 132 from Sunday to Thursday evening (High season and holidays, consult us) in a Standard room and for 1 person.
BOOKING
Any reservation to be firm and final must be guaranteed by a deposit corresponding to 30% of the stay which can be paid either by credit card or by check. The reservation will be confirmed firm upon receipt of the deposit.
In case of payment of the deposit by bank card, the mail must also include an authorization to debit the bank card which will allow the establishment to remotely collect the deposit requested during this period.
If the reservation is guaranteed by a check, this must be compensable with a banking establishment located in France.
CANCELLATION
All cancellations must be confirmed in writing.
The total amount of the deposit mentioned in the paragraph “Reservation” will be held as follows:
The cancellation period is 7 days before the scheduled date of arrival for a stay in periods of high traffic.
The customer will be notified on his confirmation letter of the conditions applied.
For any cancellation that occurs after the deadline, the establishment reserves the right to charge the customer for 100%.
Cancellation without notice
In the event of a no show or cancellation without notice, the establishment reserves the right to charge the customer for 100%.
Please notify the establishment in case of late arrival (after 8:00 p.m.).
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GIFT BOXES
The Gift Voucher may be sent by post or through the internet. Confirmations and file tracking may be sent via email.
L’Hôtel Les Jardins de Bakea reserves the right to sell new Gift Boxes and to stop distributing them at its sole discretion at any given time.
General Terms and Conditions of Sale
L’Hôtel Les Jardins de Bakea is a limited liability “SARL” company with capital of 7622 Euros, with headquarters at 1134 Chemin Herri Alde registered under the SIRET 38465226900026 and the French APE code 5510Z and RCS BAYONNE
Please carefully read the present General Terms and Conditions of Sale in full, which define the terms and conditions under which L’Hôtel Les Jardins de Bakea sells its Gift Vouchers.
The present General Terms and Conditions of Sale thus apply only to Gift Vouchers that are ordered on the Website, directly by telephone: [+33 559200201, or at the reception area of the establishment.
These terms apply to the exclusion of all other terms, notably those applicable to in-store sales.
If the origin of the offer is identified on a distributor Website, the sale is conducted by the establishment and not by the distributor.
The present General Terms and Conditions of Sale are valid from 1 January 2020. They nullify and replace all previous versions of these terms and conditions, and prevail over any other Customer terms and conditions of sale.
L’Hôtel Les Jardins de Bakea reserves the right to modify the present General Terms and Conditions at any given moment without prior notice, with the understanding that such modifications will not be applicable to orders that have been accepted and confirmed by L’Hôtel Les Jardins de Bakea beforehand.
All Customers declare that, in compliance with Article 1124 of the French Civil Code, they have the legal capacity to contract and use the Website as per the General Terms and Conditions of Sale and of use of the Website.
ARTICLE 1: ORDER PLACEMENT PROCESS AND CONTRACT CREATION
You can directly place your Gift Box orders:
• Through the internet Website.
• By telephone: +33 559200201
• Or directly with the establishment.
The procedure for placing orders on the Website includes the following steps:
• Selecting one or several Gift Boxes on the website.
• Following this selection, there will be a summary of all the products selected and the total price of the selected Gift Boxes, your contact information, shipping charges (for orders sent by post), and your payment method. You can use this summary to check the details of your order and make modifications as necessary before your order will be definitively saved.
• Your “first click” will save your order, provided that you have expressly agreed to the present General Terms and Conditions of Sale.
• Your order will be saved only after your final confirmation, through your “second click”.
• For orders paid by payment card, the payment details will be saved during the “second click”. However, your contract will be definitively concluded only after your card issuer has accepted the payment.
• From the definitive confirmation of your order (through your “second click”), we will send you an order confirmation email summarising all the information pertaining to the order. Printing and/or saving this email serves as proof of your order.
• Once one or several Gift Vouchers have been ordered, the orderer will have access to an interface for tracking orders.
ARTICLE 2: GIFT VOUCHER TERMS AND CONDITIONS OF USE AND RESPONSIBILITY
2.1: In the event that you are not the recipient of the Gift Voucher, do inform the recipient of the terms and conditions described below.
2.2: The Gift Voucher must be authenticated in order to be valid. To authenticate your voucher, call L’Hôtel Les Jardins de Bakea at: +33 559200201
2.3: Service will be provided only after presentation of the original of the Gift Voucher received by post or an email printout of the voucher.
2.4: The Gift Voucher entitles its holder to Services from [Name of establishment] as indicated on the Website, through either an online reservation or directly from the establishment.
2.5: The Gift Box is valid for the dates and the days of the week indicated on the Gift Voucher.
2.6: Gift Voucher services do not include transport to the service location of the selected establishment.
2.7: The photos in the Gift Box are non-contractual. Any partial or complete reproduction is prohibited.
2.8: For reservations made offline, the service will be delivered after the establishment has verified the validity of and the full payment of the Gift Voucher. During this verification, the establishment checks the Gift Voucher number in order to confirm that the voucher can actually be activated.
2.9: Service provision is subject to the specific terms and conditions of the selected establishment, notably with respect to cancellation or modification of the reservation, age restrictions, and the physical conditions of the recipient(s).
2.10: The establishment is solely responsible for satisfactory performance of the service. The distributor and L’Hôtel Les Jardins de Bakea will not be held responsible on the grounds that they perform the service. L’Hôtel Les Jardins de Bakea will however do its will however do its utmost to find an amicable solution
utmost to find an amicable solution to the dispute between the establishment and the recipient.
2.11: In the event that the Gift Voucher is not used during its period of validity, or is lost, stolen, or destroyed, the recipient may not claim reimbursement or compensation of any kind. However, in the event that the recipient cannot use the Gift Voucher in the specified period, we suggest the recipient to contact the establishment.
2.12:L’Hôtel Les Jardins de Bakea declares that it has professional civil liability insurance for amounts that are clearly sufficient for the provision of services, and has all the authorisations and qualifications that allow it to regularly exercise its activities in compliance with the applicable legal and regulatory requirements.
However, the recipient should check that he or she has adequate insurance coverage, especially for certain sports activities considered as “risky”. The recipient is reminded that the fact that services may be provided in proper safety conditions does not exclude him or her from exercising basic caution in sports activities, especially activities considered as “risky”. The recipient thus accepts the risks.
ARTICLE 3: PRICES AND TERMS AND CONDITIONS OF PAYMENT
Article 3.1: Price
The Gift Box prices on the Website are the applicable prices the day that the order is placed.
The Gift Boxes are not subject to VAT.
Shipping charges as defined in Article 6.4 for sending L’Hôtel Les Jardins de Bakea boxes are not included in the price, unless L’Hôtel Les Jardins de Bakea has made express mention of including them. These charges are thus billed as a supplement and specified prior to final confirmation of the order.
Shipping rates are subject to 20% VAT.
Article 3.2: Payment terms and conditions
Orders may be paid by payment card according to the following terms and conditions:
• By a payment card that is on the payment method page (Carte Bleue, Visa, Eurocard/Mastercard). In the relevant field, type your card number, expiration date, and security code that is on the back of the card. The entire amount of the order will be charged to the card issuer the day of the order. L’Hôtel Les Jardins de Bakea reserves the right to suspend order processing in the event that your card issuer refuses to authorise the payment. The service Ogone will ensure the secure and confidential transmission of your card details during your order (secure SSL encryption).
ARTICLE 4: RIGHT TO RETRACT
As per Article L.121-20 of the French Consumption Code, when you purchase a Gift Voucher, you have 7 clear days to exercise your right to retract without providing a reason, nor incurring penalties, with the exception of return charges.
You will be responsible for return charges. To be eligible for reimbursement, only Gift Boxes and Gift Vouchers that have been returned on time and in perfect condition (Gift Boxes that are returned without the Gift Voucher, or that are damaged or soiled, will not be accepted) may be reimbursed.
The Gift Boxes must be returned to the following mailing address:
L’Hôtel Les Jardins de Bakea
1134 Chemin Herri Alde, 64700 BIRIATOU
All returns that comply with the terms and conditions of the present article are eligible for full reimbursement, within thirty days of receipt of the Gift Box in perfect condition, at the latest.
ARTICLE 5: PROOF OF ORDER/ARCHIVING
You are expressly informed that the data saved in the L’Hôtel Les Jardins de Bakea database has probative force with respect to placed orders, unless you provide proof of an obvious error.
Digital and computer data that is periodically saved constitute admissible and opposable evidence with the same conditions and with the same probative force as any written document which would have been received and saved.
ARTICLE 6: DELIVERY
Article 6.1: Availability of Gift Vouchers
L’Hôtel Les Jardins de Bakea Gift Vouchers are limited edition products, partly due to limited accommodation capacity, and partly due to the limited validity period of the Gift Vouchers.
In the event that the item is temporarily or definitively out of stock, the Customer will be informed of this unavailability, as this would prevent the order from being completed.
If the products are available, L’Hôtel Les Jardins de Bakea commits to executing all of the Customer’s Gift Voucher orders.
If an order cannot be executed because the item is out of stock, you may cancel your order. In the event of cancellation, you will be fully reimbursed within 30 days from the time of payment, at the latest.
ARTICLE 6.2: Delivery location
L’Hôtel Les Jardins de Bakea only ships Gift Boxes to EUROPE.
The Gift Boxes will be delivered to the address you provided at the time of ordering. L’Hôtel Les Jardins de Bakea will thus not be in any way held responsible if you are absent at the time of delivery, or if you made a mistake when you placed your order. It is incumbent upon you to contact L’Hôtel Les Jardins de Bakea as per the terms stipulated in Article 11.
ARTICLE 6.3: Delivery method and times
• LA POSTE will deliver your order within 7 days at the most, from the time the Customer places the order.
• You will receive an email confirming that your order has been shipped. This email will contain the transporter tracking number that you can use to track your order.
However if there is an obvious delay,L’Hôtel Les Jardins de Bakea commits to taking all the relevant measures for controlling and settling any delivery service problem under its responsibility.
Remember that Gift Boxes cannot be delivered on Saturdays and Sundays.
Electronic shipping: The Customer may have a Gift Voucher electronically sent to a recipient. In order to do this, the Customer will need to check the electronic shipping option. The Gift Voucher will then be sent to the recipient as a downloadable PDF. The recipient will need to print the Gift Voucher and show it to the reception desk of the establishment so that the service can be provided.
ARTICLE 7: NON-CONFORMANCE
Article 7.1: Reservations regarding damaged or missing items to be reported to the transport company.
The Customer must thoroughly examine each Gift Box delivered, and any potential reservations must be reported on the transport company slip in the event of partial or total damage, or missing items.
The Customer must also inform and explain reservations by recorded delivery letter within 72 business hours (Monday through Friday, excluding holidays) from receipt of the disputed Gift Box.
In the absence of reservations, the product is deemed as delivered in good condition with all product items ordered, and will not be eligible for subsequent dispute with L’Hôtel Les Jardins de Bakea
Article 7.2: Wrong Gift Box
The Customer must report any mistake in the ordered Gift Boxes by post or email (“Contact” section of the Website), within 72 business hours of receiving the order.
Any claim that does not follow the rules of the present article and that is not made within the specified time period will not be considered and will free L’Hôtel Les Jardins de Bakea of any responsibility with respect to the customer.
ARTICLE 8: PROPERTY TRANSFER/RISK TRANSFER
The property and risks will be transferred when the Gift Box(es) is(are) delivered to the Customer.
ARTICLE 9: PERIOD OF VALIDITY OF THE GIFT BOXES
The Gift Boxes have a limited validity period. The Gift Voucher specifies this period.
ARTICLE 10: CUSTOMER SERVICE-CLAIMS
Any other request for information or further details must be sent to [Name of establishment]:
• Either by phone at +33 559200201
• Or on the Contact section of our Website
• Or by post at the following address:
L’Hôtel Les Jardins de Bakea
1134 Chemin Herri Alde, 64700 BIRIATOU
ARTICLE 11: CONTRACT INTEGRITY – MODIFYING THE CONTRACT
If L’Hôtel Les Jardins de Bakea does not invoke one of the clauses of the present General Terms and Conditions of Sale, this may not be interpreted as L’Hôtel Les Jardins de Bakea waiving the right to invoke one of the said terms or conditions at a later time.
In the event that one of the present clauses is declared void or deemed as unwritten, the validity of the other clauses of the General Terms and Conditions of Sale will not be called into question.
Any amendment, cancellation, or relinquishment of any of the clauses of the General Terms and Conditions of Sale will require the express agreement of the Parties in order to be valid.
ARTICLE 12. – INTELLECTUAL PROPERTY RIGHTS
The Establishment’s brand name, all the illustrated logos and brand names, and generally speaking, all the brands, illustrations, images, and logos on the Gift Boxes and Gift Vouchers, their accessories and packaging, whether they are registered trademarks or not, are and will remain the exclusive property of the Establishment.
Reproduction in whole or in part, modification, or use of these brand names, illustrations, images and logos, for any reason and on any medium, without the prior express approval of the Establishment, is strictly prohibited, and would most likely lead to the Establishment filing a lawsuit.
The above also applies to any combination or association of any other brand, symbol, logo, and any distinctive sign meant to constitute a composite logo. Likewise, the same applies to royalties, drawings, models and patents that the Establishment owns.
ARTICLE 13. – DATA CONFIDENTIALITY
The requested information on the Customer is required to process the Order.
In the event the Customer agrees to provide specific data of a personal nature pertaining to himself or herself, the Customer is entitled to access, withdraw, and correct this data as per the terms of French Computing, Files, and Freedoms Act n° 78-17, dated 6 January 1978. The Customer must send all written requests to the below address:
L’Hôtel Les Jardins de Bakea 1134 Chemin Herri Alde 64700 BIRIATOU
When the Customer sets up his or her account on the Website, the Customer has the option of choosing whether or not to receive offers from the Establishment or its partners.
ARTICLE 14. – ACT OF GOD – FORCE MAJEURE
In the event of an Act of God or force majeure which could disturb or delay the Establishment’s execution of the stipulations of the present General Terms and Conditions of Sale, the execution of the obligations by the Establishment will be suspended.
The Establishment will inform the Customer of the Act of God or force majeure within 15 days from the start of the event.
If the suspension of the Establishment’s obligations lasts over 60 days, the Customer may cancel the pending Order. In this case, the Establishment will reimburse the Customer for the Order according to the conditions of Article 6.
ARTICLE 15: APPLICABLE LAW
French law governs the present General Terms and Conditions of Sale and the contract concluded when a Gift Box is ordered, for all related litigation, with particular respect to their validity, interpretation, execution, and cancellation.
ARTICLE 16: COMPETENT JURISDICTION (DISPUTE SETTLEMENT)
In the event of litigation, the court in the official residence of the defendant is the competent court. Alternatively, at the plaintiff’s request, the court located in the actual delivery place of the Gift Box may be used.
